Notarial Translation

With the expansion of international relations, the demand for notarial translation is increasing and plays an essential role in administrative procedures related to foreign documents.

According to Vietnamese law, all documents related to the purpose of applying for a residence visa, studying abroad, import and export, and a work permit must be notarized, which means translating from the original document into a specific language, and recognized by the competent authority to submit the application to foreign agencies in Vietnam. Here, we would like to share the legal issues that you are interested in.

Which law applies to the notarization of translations?

In Vietnam, according to the provisions in Clause 1, Article 61 of the 2014 Notary Law:

1. The translation and notarization of documents from Vietnamese to a foreign language or from a foreign language to Vietnamese must be carried out by translators who are collaborators of the notary public organization. These collaborators must hold a bachelor’s degree in foreign languages or another field that demonstrates proficiency in the foreign language used. They are responsible to the notary public organization for the accuracy and appropriateness of the translated content they produce.

2. The notary public receives the original documents, verifies them, and hands them over to the translator who is a collaborator of their organization. The translator must sign each page of the translation before the notary public records the notarization statement and signs each page of the translation. Each page of the translation must bear the stamp “Translation” in the blank space on the upper right side; the translation must be accompanied by a copy of the original document and sealed with a crossover stamp.

3. The notary’s certification for the translation must clearly state the date, location of notarization, full name of the notary, name of the notary organization; full name of the interpreter; certification that the signature in the translation is that of the interpreter; certification that the content of the translation is accurate, does not violate any laws, and is in accordance with social ethics; and include the signature of the notary and the seal of the notary organization.

4. The notary public shall not receive and notarize the translation in the following cases:
5. a) The notary public knows or should know that the original document is issued improperly or is not valid; it is a forged original document;
6. b) The document requested for translation has been erased, altered, added, subtracted, or damaged, making its content unclear;
7. c) The document requested for translation is classified as a state secret; the document is prohibited from dissemination according to legal regulations.
8. The Minister of Justice provides detailed regulations on the notary public’s statement form for the translation.

Which agency has the authority to notarize translations?

Based on the aforementioned provision, individuals proficient in the language can translate documents themselves to serve their own records. However, notarization cannot be carried out without a foreign language university degree and registration with the competent authorities. Among these requirements, the notarization of the translated document must include the original document, which should bear a legitimate seal for cross-referencing related paperwork. Furthermore, starting from the year 2014 until now, the state has regulated that authorized notarization agencies, including private notary offices or notary departments under the District or Provincial Department of Justice, have equal legal validity. Additionally, the translation should clearly indicate the full name and signature of the responsible translator to ensure the accuracy of the content in comparison to the original document, accompanied by the authentication signature from the notary public.

Therefore, translation and notarization are two independent activities but have a collaborative relationship to ensure the legal integrity of documents. As a result, the majority of translation companies maintain close partnerships with notarization entities. This facilitates the notarization process, streamlines complex procedures, and reduces the time required for clients using translation services at the translation company.

Why does PLG Translation have a high success rate for successful application submissions?

Based on the compiled feedback from customers regarding personal and business documentation handled by PLG Translation, numerous positive accolades have been received. Notably, a significant achievement is the successful submission rate of approximately 97.3% for various types of notarized translation documents when applying for visas in different countries. This demonstrates the trust and ability of PLG to meet the quality standards required by the professional community, as per their specific requirements.

The most common feedback that PLG receives from customers is:

1. Enthusiastic consultation, simple online transactions, cost-saving, and time-efficient without the need for travel.
2. Translations are presented beautifully, resembling the original document, paying attention to every comma and period to facilitate cross-referencing, using careful and meticulous language.
3. Satisfactory paper quality with bold and clear printing, creating a positive impression when documents are valued by customers and simultaneously increasing trust in the recipient.
4. High information security, as after 3 days of completion, all original and translated documents are no longer stored to ensure customer privacy.
5. Closed and professional working process.
6. Various service packages at different levels, including Bachelor’s, Master’s, and Ph.D. degrees. Most translators have graduated from foreign universities, received specialized training, have a minimum of 6 years of experience, and use the appropriate language for the native culture.
7. PLG covers a full range of 150 languages, including the rarest languages in the world.
8. Quick processing time, excellent support for urgent requests or same-day service, regardless of the customer’s time zone in different countries.

No additional costs are incurred after the quotation as PLG values the commitment of “Say it, do it”.

On the other hand, PLG also provides assistance in obtaining certified copies of original documents and consular legalization when customers have the need to supplement other types of paperwork. With a high sense of responsibility and always prioritizing customer satisfaction, PLG has become a reliable address for all partners both domestically and internationally.

If you are interested in the Notarial Translation service at PLG, please click here and fill in the required information or send an email to dichthuat@plg.com.vn to receive a quote promptly.